Panel & Workshop Submission FAQ

2018 Programming Frequently Asked Questions

Q. How long are Panel and Workshop submissions open?
A. May – Sept 15, 2018

Q. Do you provide a computer for programming use?
A. No, you must provide your own laptop.

Q. How do I get compensated for my time?
A. Completing 2 hours of programming qualifies the head panelist for a free membership to NekoCon 2019. This membership is non-transferrable. We no longer provide refund checks.

Q. What is the age requirement to be a head panelist?
A. The minimum age to run a panel (i.e. head panelist) is 16 years of age by Friday of the convention. The minimum age to run 18+ panels is 18 years of age by Friday of the convention.

Q. How does check-in work this year?
A. Check-in is VERY IMPORTANT. 15 minutes before your program is scheduled to begin you will need to come to the Convention Operations/Programming Operations desk to complete the check-in paperwork. Without this, we cannot process any refunds.

Q. What if I am late or cannot host my programming?
A. 15 minutes after your programming is scheduled to begin, if you haven’t shown up to your assigned room, you no longer qualify for refund. If you find that you cannot host your programming please let us know as soon as possible via email to

Q. What if a programming slot becomes available?
A. In the event that a programming slot becomes available, pre-submitted programming that is already not on the schedule will be placed in a bowl and randomly drawn.

Q. Why are we asking for a contact phone number?
A. We need a way to contact you in the event that we need to get a hold of you, regarding programming during the convention itself. So please make sure you give us a good number you can be reached at during the convention.

Q. What do you look for in programming?
A. We look for unique, entertaining, and educational programming. Diversity is also something we strive for in trying not to overload the schedule with too many programs of the same subject matter.

Q. What is the standard equipment that is already in the panel and workshop rooms?
A. Panel rooms are equipped with 2 wired microphones on the stage, 1 Wireless microphone for Q&A in the audience, a LCD projector with s-video and standard monitor hookup (If you have an apple product please provide your own adapter), an audio jack for PC/RCA (Red and White connector) audio, an 8X8 or 6×6 screen, and a PA system.

Q. Will someone be keeping time for me?
A. Our staff will keep an eye on the time, letting you know with a sign that you have 5 minutes remaining in your time slot, and you need to begin your wrap up.

Q. Are rooms closed off at any point?
A. Rooms will only be closed in the event that there are no seats left in the room, or for mature (18+) programming (which will occur after 10pm). Our Attendee Management Services will check ID’s at the door for all mature programming. There is no Standing Room available at any time. Room clears (additional time for set up and break down) are also times when there are no guests in the room other than staff and panelists.

If you have any further questions not addressed in this FAQ please e-mail us at