NOTICE TO ARTISTS CONSIDERING THE MOVE TO THE EXHIBITOR HALL FROM ARTIST ALLEY:
If you are an artist producing fan related art, you will have to apply to the Artist Alley as all fan art is prohibited from sale in the Exhibitors Hall. If you create your own original art, fiber art, comics/manga, you are welcome to exhibit in the Exhibitors Hall. However, preference is given to returning exhibitors and new merchant exhibitors for available booths. You must provide us with the requested information just like any new exhibitor would; being in NekoCon’s Artist Alley in previous years does not exempt you from this. Once you exhibit in the Exhibitors Hall, you can no longer go back to the Artist Alley in subsequent years.
FIRST TIME EXHIBITORS RESERVATION OF BOOTH SPACE/CONTACT INFO
NekoCon’s Exhibitors Hall is a juried event, meaning ESSI limits the type of merchandise that can be sold at the event, the number of exhibitors that can sell certain types of merchandise, and reserves the right to inspect and review any proposed merchandise. Exhibitors from previous years, guests and industry will get first priority.
In order to become an exhibitor at the NekoCon convention, you must provide the following information via an email to firstname.lastname@example.org:
1) Company name and address
2) Phone/Cell/Fax numbers
3) Contact person
4) The type/merchandise that you plan to sell (this is the merchandise that you will be bringing to NekoCon; any misrepresentation will get you an ejection/ban from NekoCon)
5) A link to a website or photos of said merchandise
6) Any gridwall or other special displays that you have
Our Exhibitor Coordinator will then contact you with a confirmation or a request for additional information. Once your request has been approved, you will receive the exhibitor packet and can then submit payment. If your payment is not received by the due date, your booths will be released for general sale. DO NOT MAIL PAYMENT UNTIL YOU HAVE BEEN CONFIRMED; any payment received that has not been confirmed will be mailed back to you.
We will try and fulfill your request for booth placement within the hall as best we can, however keep in mind that not every exhibitor can be at the front of the hall, have endcaps or be along the walls. You will receive your booth number(s) upon confirmation so that you will be able to reserve telephone/electricity/drayage from the convention center and decorator.
Also, be warned that you cannot do any of the following: purchase booths under your name for another exhibitor; share booths with other exhibitor(s); transfer your booths to another exhibitor. Anyone caught doing any of these, may be ejected at the discretion of the Exhibitor Coordinator and/or Con Chair from the convention without a refund, and not permitted into the Exhibitors Hall at any future NekoCon or ESSI sponsored event. Consider this your only warning.
PAYMENT FOR YOUR BOOTH(S):
The booth rate for all booths in the Exhibitors Hall is $475 for each booth. Checks and money orders are the preferred methods of payment. Cash and credit cards can be taken at Road Show Events that the Exhibitor Coordinator attends. However, there is a $20 per booth convenience fee charged for credit card transactions. Each exhibitor is allowed to reserve up to six booths. An initial deposit of at least half the total is due within 30 days of approval of acceptance into NekoCon’s Exhibitors Hall, with the balance due no later than August 28 or your booth(s) are forfeited. Booths paid for after August 28 are $550 each. We do not guarantee any sales, and reserve the right to refuse the sale of exhibitor booths to anyone for any reason. Requests for booth cancellations must be given no later than 60 days prior to the convention dates to be eligible for carry-over to the next convention year. Neither NekoCon nor ESSI will be held responsible for cancellations due to national emergency, civil disorder, governmental directive, natural disasters or Acts of God. Cancellations due to a personal emergency will be handled on a case by case basis upon receipt of written notice to the NekoCon Exhibitor Coordinator.